Print Article
  BookMark Article

Author Login    Author Login

Existing members will have to use the lost password facility to get new username and new password

Welcome Guest! Please login or create an account.



If you do not have an account yet, you can register ( Here ), or you may retrieve a lost user/pass ( Here ).

Navigation    Navigation

   10 newest articles RSS

Author Highlights    Featured Author

Christopher Jerrett

"I am a writer and blogger who writes articles on many subjects. I specialize in writing..."

View My Bio & Articles

Rod Foster
San Antonio

View My Bio & Articles

Wendell Carr

View My Bio & Articles

Other Websites    Websites of Interest

A Follow-up File Is The Best Friend To Your Day Planner

Author : Harold Taylor

It's important to schedule time in your day planner - appointments with yourself - to work on the important tasks that must be done. But it's equally important to have any reference material, instructions or guidelines handy when you are ready to do the actual work.

Whenever you schedule time in your day planner to work on a priority task, place any relevant paperwork in your follow-up file so it is available when you need it. This also keeps your in-basket and desk clear of any paperwork.

Your follow-up file can be a set of 12 hanging folders, one for each month, and 31 manila folders marked 1 through 31, representing the possible days of the month. There should be only one set of these manila folders, placed in the current month's hanging folder. (You may need a couple of additional unmarked hanging folders to house them comfortably.) The manila folders are transferred, a day at a time, to the next month's hanging folder once the contents have been dealt with. This means you will always have 31 folders for future days as you continue to plan ahead.

When you schedule time in your day planner to work on a task, and there is material you will need to refer to when you do the work, include the note "See FF" as a reminder to check your follow-up file at that time. In fact, don't put anything in your follow-up file without first indicating that it is there. Let your day planner tell you when to look in your follow-up file. The more details you include the better, but even a simple "See FF" will remind you that something has to be done that day. If there are electronic files that must be referenced, add a note in your planner accordingly. Don't rely on your memory; let your planner be your memory system.

Your follow-up file can be used for invoices to be paid, tickets for future events, greeting cards to be sent - anything in paper format that must be used or acted upon in the future. Just remember to schedule enough time to actually do the task.

It is a simple matter to scan the pages of your planner if you want to find anything that is awaiting action in your follow-up files.

Coordinated with your planner, which is your guide to the future, a follow-up file will help keep your in-basket empty, your desk organized, and your mind at ease.

Author's Resource Box

Harold Taylors website
Harold Taylor has been speaking, writing and conducting training programs on the topic of effective time management for over 30 years. He has written 16 books, including the Canadian bestseller, Making Time Work For You. He has developed over 50 time management products that have sold in 38 countries around the world.

Article Source:

Tags:   day planner, follow-up file system, effective scheduling, time planner, time management

Author RSS Feed   Author RSS Feed     Category RSS Feed   Category RSS Feed


  Rate This Article
Badly Written Offensive Content Spam
Bad Author Links Mis-spellings Bad Formatting
Bad Author Photo Good Article!




Submitted : 2010-10-07    Word Count : 1    Times Viewed: 323